Baseplan Enterprise offers fully integrated Financials which incorporate transactional information recorded across the system, in real time. Audit Trail functionality allows financial controllers to track and monitor transactions without navigating through multiple screens. Multi-Company functionality makes it easier to manage transactions when multiple trading entities are involved.
Financials Module Support Documents
The Assets module provides features to manage and maintain both serialised and bulk assets.
Users can easily create or import asset records into the system or use the intuitive Pre-delivery Wizard to convert purchased stock items to company-owned assets. Complex procedures like revaluation, scrapping/disposal and returning assets to stock can be completed in a few steps. This module also offers the ability to create and process finance schedules for hire purchases and lease payments.
The Asset Depreciation procedure calculates book depreciation for assets using the preferred depreciation method – Straight Line, Diminishing, Utilisation or Variable Declining. A number of features are available to easily adjust tax and cost depreciation.
The Cashbook module is a repository of all the banking accounts for the business which allows users to reconcile cash balances between bank statements and General Ledger, both manually and electronically.
A wide range of bank statements can be imported to upload transactions in bulk without any manual entries. The Bank Charge Configuration feature allows the system to easily identify bank charges, such as fees and interest payments, and post these to the relevant General Ledger accounts.
Customers is a key module in Baseplan Enterprise that integrates with other transactional areas. The Customer Master contains complete customer account, location and pricing information. Rental rates, discounts and billing frequencies can be set up and rental and service invoices can be grouped as per the customer’s preference to ensure the billing stationery adheres to specific business standards/requirements.
Integration between the CRM and Customers modules allows easy transition of converted leads to customers.
A range of specialised features is also available for debt collection, sales order management, invoice and payment processing.
All the transactional areas in Baseplan seamlessly integrate with the General Ledger module in real time. Users can query any transaction posting in the system, with a few clicks using the History Enquiry feature.
The Chart of Accounts can be set up and maintained from the General Ledger, with the ability to enter and track Budgets against actual transactions. The Journal Entry screen allows users to view the journals created as a result of transactions in the system, as well as create and post manual journals, for processes like adjustments, reversals and more.
The Payroll module in Baseplan Enterprise is Single Touch Payroll (STP) compliant.
Employee information, standard working hours and rates can be easily set up. Timesheets entered by operators through multi-line dockets and service mobility can be imported directly into the system.
This module simplifies payroll procedures, such as pay runs, processing of pay slips, STP lodgement and processing of payments for PAYG payable suppliers. Finance personnel can get better visibility of pays and work logs from the relevant History screens.
The Project Costing module provides the ability to create and record complete project information, enter project estimates, identify variances to monitor and control estimates vs actuals.
Transactions from key areas in the system, including purchase orders, subcontractor invoices, customer invoices, rental contracts, multi-line dockets, service jobs, , payroll timesheets, sales quotes and General Ledger journals can be recorded against specific projects to consolidate all revenue and expenses for a project.
Suppliers is a core module in Baseplan Enterprise that integrates with other transactional areas. The Supplier Master contains complete supplier and subcontractor information, including banking and insurance details, payment methods, exchange rates for overseas suppliers, contacts and more.
The integration with Purchase Orders and Stock modules allows POs to be created for preferred suppliers automatically after reorder plans are generated.
Multiple supplier invoices can be entered to the system and posted to the relevant General Ledger accounts at the same time. Standing invoices can be created for ongoing commitments, such as equipment leases or rental payments, eliminating the need to create new invoices with the same details.
Each supplier can be configured with their preferred payment method such as, BPAY, Automatic Cheque Processing, EFT, Credit Card, Direct Debit and Manual Cheque. This method is used when posting payments for the supplier during payments runs. For example, the EFT Processing procedure identifies suppliers with this payment method and generates an EFT disk (payment file) that can then be sent to the bank. Regardless of the payment method set up for a supplier, users have the flexibility to create and post manual supplier payments.