Transform Your Heavy Equipment Operation with Purpose-Built ERP
Maximize asset utilization and profitability with heavy equipment rental software designed specifically for your industry’s unique challenges.
Built to enhance growth,
efficiency, productivity and more
across your business
Growth
Grow your business with a scalable ERP that can accommodate any size operation. Simplify bringing new acquisitions into your operation with one integrated solution.
Efficiency
Run your entire business within a single solution, including invoicing, purchasing, servicing, and more. Comprehensive reporting allows you to identify opportunities for further growth and optimizations.
Productivity
Streamline your daily rental processes from quotes to contracts and invoices. Gain instant access to equipment availability and utilization reports.
Safety
Ensure your rented equipment is fit for use by maintaining tight control of all assets. Perform scheduled maintenance jobs to keep equipment certified and safe to use. Share entire inspection records across all your depots.
Service
Gain more repeat business by providing excellent customer service. Record site visits and interactions with your prospects and clients. Handle sales enquiries and schedule actions for others to complete.
Flexibility
Baseplan offers a fully mobile solution, powered by the BMA module, enabling your staff to effortlessly handle rentals and repairs while on the move. Get the flexibility you need to scale your business.
Increase asset
utilization and profitability
Baseplan’s heavy equipment rental software provides real-time utilization insights and financial analysis tools that help you make data-driven decisions about your fleet. Track depreciation, analyze equipment ROI, and identify the optimal time for asset disposal to maximize your return on investment.
- Instant utilization insights
- Depreciation management
- Financial analysis
- Efficient asset disposal
Integrated wet
hire management
Streamline your wet hire operations with flexible billing options that match your business model. Bill based on time, engine hours, or employee-entered dockets, while managing multiple resources and job types in a single invoice. Baseplan eliminates the complexity of wet hire management, giving you complete control over resource allocation and billing.
- Resource allocation
- Flexible billing
- Multi-line dockets
- Integrated timesheets
Empower field technicians with mobile apps
Experience real-time connectivity between your drivers and mechanics with Baseplan. Equip them with tablets to effortlessly scan parts, record labor details, and capture customer signatures on the spot. Say goodbye to delays and manual data entry – our system ensures completed work orders and job details are promptly sent back for review and billing.
- In field communication
- Efficient job completion
- Review and bill instantly
- Manage services on the go
Total financial management
Experience seamless financial integration with real-time general ledger connectivity. Import budgets, monitor performance, and track actuals without third-party accounting integrations. Baseplan consolidates all financial data while enabling quick credit and debit card processing for enhanced customer convenience.
- Integrated financials
- Consolidate financial data
- Real-time budget tracking
- Quick card processing
Frequently Asked Questions
Heavy equipment rental software is a purpose-built ERP designed specifically for rental businesses. Unlike general ERP systems, it includes native support for rental contracts, utilization tracking, service workflows, and asset lifecycle management, all connected to financials in one system without relying on external accounting tools.
Rental businesses typically struggle with disconnected systems, manual data entry, and limited visibility across operations. Equipment rental software solves this by connecting dispatch, service, inventory, and financials into one platform, reducing errors and giving teams real-time insight into fleet performance and profitability.
By providing real-time visibility into availability, reservations, and usage trends, equipment rental software helps businesses identify idle equipment, improve planning, and increase revenue from existing assets. Better utilization often removes the need for unnecessary fleet expansion.
A true rental ERP records every transaction from rentals, service, and parts directly into the general ledger in real time. This eliminates duplicate data entry between operational systems and accounting, reducing errors and significantly improving reporting accuracy.
Integrated billing ensures that rental charges, service work, parts, and additional fees are captured accurately and invoiced quickly. This reduces delays between job completion and invoicing, helping businesses improve cash flow and reduce revenue leakage.
Modern equipment rental software should include rental contract management, asset tracking, service and maintenance workflows, parts and inventory management, dispatch, and fully integrated financials. The key difference is whether these are truly integrated or managed across separate systems.
Yes, enterprise rental ERP systems support multi-branch operations, consolidated financial reporting, and standardized workflows. This allows rental companies to grow without losing visibility or control across locations.
Many rental businesses outgrow systems that handle accounting, dispatch, and service separately. Moving to a single ERP platform creates one source of truth, improves decision-making, and can reduce month-end close times by up to 90% by eliminating manual reconciliation.
Trusted by
the equipment industry’s leading businesses
For over three decades, Baseplan has been the unwavering choice for companies serious about profit and embracing evolving technology. As a leader in true ERP software, we’re here to elevate your rental business with cutting-edge solutions.
Randy Phillips
Corporate Controller, Porter Group USA
George Pappas
Managing Director, Linde Material Handling
Simone Klingberg
IT Manager, JLG Industries
Sam Dinsmore
General Manager, Allcott Hire
Stuart Dean
Chief Operations Officer, Kennards Hire
