From enquiry to invoice, manage your entire forklift rental business
Tailored exclusively for forklift companies, Baseplan Software offers a comprehensive business management solution, addressing the dynamic needs of equipment rental and rental services. Providing a seamless experience, it empowers your forklift business with tools that connect every department.
Your complete forklift, fleet, and equipment rental software
Growth
Revolutionize your forklift equipment rental business with our comprehensive rental software, Baseplan. This all-in-one solution covers every aspect, from equipment rentals to financial management, parts, and servicing. Focus on what truly counts—growing and fostering your business—while Baseplan takes care of the rest, simplifying your operations and driving your success.
Efficiency
Boost your business’s efficiency by precisely monitoring every forklift asset in your rental company’s arsenal. Say goodbye to inventory losses as you track all your rented equipment on a single, user-friendly platform.
Productivity
Revamp your daily rental procedures effortlessly, starting from quotes all the way to contracts and invoices. Unlock immediate access to equipment availability and comprehensive utilization reports. Make managing rentals a breeze.
More financial control means more revenue
Baseplan facilitates a seamless transition of sales orders into the order fulfilment system, enabling tracking and preparation for sale, along with integrated pre-delivery work orders for enhanced attachment and accessory tracking.
- Integrated pre-delivery work orders
- Complete business transparency
- Real-time linkage through finance system
- Real-time KPI reporting
Preventative servicing and breakdown prevention
Baseplan’s Service Management module is intricately designed to handle all facets of a service department, seamlessly managing breakdowns, planned maintenance, warranty, and customer service level requirements.
- Comprehensive breakdown management
- Management of OEM recalls and service bulletins
- Extensive planned maintenance coverage
- Instant customer service level attainment
Keep technicians connected at all times
Baseplan’s Service Mobility and Transport Mobility applications are designed to enhance transparency, productivity, and real-time communication among drivers, mechanics, and office allocators.
- Real-time communication and feedback
- Reduction of manual procedures
- Automated job details integration
- Enhanced efficiency and cash flow
Wet hire and automatic spare parts procurement
Baseplan offers comprehensive planning, billing, and spare parts management for forklift rental businesses, ensuring streamlined operations and efficient after-sales service.
- Visual planning calendar for precise scheduling
- Automated spare parts management
- Mobile docket entry for billing updates
- Real-time van stock and integrated purchasing
Frequently Asked Questions
Forklift hire companies reduce maintenance costs by using software that tracks service history, parts usage, and failure trends at an asset level. This allows teams to shift from reactive repairs to planned maintenance, reducing breakdowns while controlling spend.
Forklift hire software provides visibility into where each unit is located and its service status, allowing teams to schedule maintenance efficiently across sites. This reduces missed services and ensures equipment remains compliant and operational.
The most effective approach is using software that combines purchase cost, maintenance, parts, and service history into one system. This allows businesses to understand true lifecycle cost and make better decisions on repair versus replacement.
Software allows teams to record condition reports, photos, and service notes at delivery and return. This creates a clear audit trail, helping businesses identify when damage occurred and reduce disputes with customers.
Modern hire systems allow long-term contracts to be adjusted in real time, including equipment swaps, usage changes, and billing updates. This ensures that contract changes are captured accurately without relying on manual tracking.
By integrating contracts, service work, parts, and additional charges into one system, forklift hire software ensures all billable activity is captured. This reduces missed revenue from unrecorded repairs, transport, or contract changes.
Centralized software provides a live view of where every forklift is deployed, how it is being used, and its service status. This helps prevent lost assets, improves planning, and ensures better control over distributed fleets.
Businesses typically outgrow spreadsheets when fleet size increases, service activity becomes harder to track, and financial reporting becomes delayed or unreliable. Moving to an integrated ERP platform provides real-time visibility and can reduce month-end close times by up to 90%.
Trusted by
the equipment industry’s leading businesses
For over three decades, Baseplan has been the unwavering choice for companies serious about profit and embracing evolving technology. As a leader in true ERP software, we’re here to elevate your rental business with cutting-edge solutions.
Randy Phillips
Corporate Controller, Porter Group USA
George Pappas
Managing Director, Linde Material Handling
Simone Klingberg
IT Manager, JLG Industries
Sam Dinsmore
General Manager, Allcott Hire
Stuart Dean
Chief Operations Officer, Kennards Hire
