Equipment Rental Management

Equipment Rental Management Made Simple

Effortlessly manage your equipment rental operations with an all-in-one ERP solution that streamlines processes, reduces manual errors, and maximizes revenue.

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Why choose Baseplan?

Purpose-Built for Equipment Hire. Designed to Scale.

Whether you operate from three sites or thirty. Baseplan’s powerful equipment management software you’ll get a clear picture of your inventory, operations, and bottom line.

Get the full picture
With our all-in-one platform

Manage inventory with ease
Schedule rentals efficiently
Track maintenance precisely
Keep all customer information in one place

Make smarter decisions
With real-time insights

Real-time reporting and analytics for staying ahead
Equipment utilization monitoring
Stay on top of maintenance schedules to avoid downtime
Informed decision-making for business efficiency

Simplify your operations
With a fully integrated ERP system

Effortless equipment inventory tracking
Track stock and asset availability in seconds
Asset availability monitoring
Rental readiness assurance for each customer

Execute and complete more jobs

Effectively manage project jobs, expenses, and contracts via Baseplan’s cloud-based equipment rental software.

Versatile project costing and revenue estimation.
Efficient contract management with CPI tracking and flexible billing.
Cloud-based rental management for remote access and real-time updates.
Flexible billing options for equipment rental.

Track Inventory with Confidence

Track your equipment’s history, location, and status no matter where you operate from.

Instantly view fleet availability, location, and condition
Know what’s ready to hire, what’s out, and what’s due for servicing
Centralised data across all branches
Generate real-time availability lists for better planning

Stay Ahead with Preventative Maintenance

Preventative maintenance helps prevent breakdowns and keep your equipment in the field.

Schedule preventative services automatically.
Track compliance for inspection, testing, and tagging.
Keep your gear field-ready and reduce costly breakdowns.
Ensure each item is in optimal condition for its next use, maximizing your returns.

Increase Revenue and ROI

Gain control with insights that boost your bottom line.

Monitor equipment utilisation and depreciation to make timely replacements.
Identify underperforming assets and optimize fleet mix.
Track expenses and revenue to fine-tune profitability.
Real-time dashboards covering service, sales, and financials.

Eliminate Manual Errors

Move away from spreadsheets with a centralised ERP
Avoid double bookings and missed jobs
Ensure all staff have access to accurate, up-to-date data across all sites
Synchronize your business from end to end

Don’t believe us? See what our customers have to say!

‘Baseplan isn’t just software; it’s been our catalyst for transformation. It’s empowered us to revolutionize our operations, achieve unprecedented efficiency, and confidently navigate the ever-evolving heavy equipment industry. With Baseplan, we’re not just keeping pace; we’re setting the standard for success.’

Randy Phillips – Porter Group USA

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Frequently Asked Questions

Equipment rental management software helps rental companies manage inventory, equipment availability, reservations, rental contracts, customers, billing, maintenance, and asset performance in a single system. Baseplan combines these processes within an integrated ERP designed for equipment rental operations, helping teams reduce manual data entry and work from the same real-time information.

Equipment rental software gives rental counter and operations teams real-time visibility into which assets are available, reserved, on rent, or due for service. Baseplan centralizes equipment availability and status information across locations, helping employees confirm that equipment is ready before committing it to another rental.

Yes. Baseplan integrates rental contracts, equipment allocation, project costs, customer information, and flexible billing into a single ERP environment. This reduces the need to re-enter information in separate rental, accounting, and operational systems as a transaction moves through the rental lifecycle.

Yes. Baseplan tracks equipment history, location, condition, and status while centralizing data across multiple branches. Rental companies can see what is available, what is currently out, and what requires service, making it easier to manage fleets that regularly move between yards, branches, and customer jobsites.

Rental management software gives decision-makers greater visibility into how frequently equipment is being used and which assets are underperforming. Baseplan combines utilization, revenue, expenses, and depreciation information so rental companies can make more informed decisions about fleet mix, purchasing, and replacement.

Baseplan supports contract management, flexible billing, and CPI tracking, making it suitable for rentals that extend beyond a simple daily or weekly transaction. Keeping commercial terms, equipment allocation, costs, and billing connected can simplify the administration of longer-running rental projects.

Baseplan connects equipment status with maintenance and availability information so employees can identify whether an asset is ready for its next customer. Preventive service schedules and inspection, testing, and tagging records can also be managed as part of the equipment lifecycle.

Yes. Baseplan includes project costing and revenue estimation capabilities alongside rental contract management. This allows rental businesses to better understand the costs and revenue associated with projects, rather than focusing only on the value of individual rental transactions.

Yes. Baseplan is designed to centralize rental, equipment, and operational data across multiple locations. That gives growing rental companies a common system for managing inventory, availability, service requirements, and financial performance as they add branches.

Look for real-time equipment availability, rental contracts, scheduling, automated & flexible multi-month billing, asset tracking, preventive maintenance, utilization reporting, and multi-location management. An integrated ERP that also connects service, parts, CRM, and financials can reduce the number of disconnected systems the business has to maintain.

For over three decades, Baseplan has been the unwavering choice for companies serious about profit and embracing evolving technology. As a leader in true ERP software, we’re here to elevate your rental business with cutting-edge solutions.

The team at Baseplan were very knowledgeable and great to work with. Their expertise made the entire process seamless and stress free.
Randy Phillips
Corporate Controller, Porter Group USA

Baseplan has come a long way as a company since 2006 when we introduced their software to our business. They have responded to customer feedback and made a lot of investment in resources and product development.
George Pappas
Managing Director, Linde Material Handling

Baseplan allows us to accurately measure our business, to set up KPIs in terms of efficiency, and in the end, that really helps us to improve our support to our customers. It links all the operations of our business from our people in the field to our back office staff. For us, Baseplan has become a total operating system.
Simone Klingberg
IT Manager, JLG Industries

For us, the initial attraction was the fact that Baseplan had developed its software specifically for the hire industry. We knew it was used by some of the bigger players in our industry. The two other areas which were very important to us were its ease of use, particularly the simplified point of sale module, and the capabilities of the back end.
Sam Dinsmore
General Manager, Allcott Hire

Baseplan continues to provide a tightly integrated product supporting the critical functions of our business. The value lies in the partnership, where we work closely with Baseplan on solutions tailored to meet our requirements.
Stuart Dean
Chief Operations Officer, Kennards Hire